"Multi-project management is the permanent planning, prioritization, overarching control and monitoring of all projects within an organization or a closed portion of an organization" The multi-project management and portfolio management is related to the management of all projects within an organization.
Changes will be implemented by means of projects. Large projects are divided in several projects. Multi project management has to ensure a strategic objective to alignment the project portfolio with the company's strategy and operational objectives to implement projects in time and within budget. The individual projects traverse their life cycles, and start and end sometimes at different times. The definition of these projects and the accounting for these projects is a cyclical process. There are many emerging challenges:
- Identification of project ideas and project proposals that can be effectively and strategically useful implemented in a relevant time period or prioritized according to specific criteria
- Management of movements within the portfolio and handling of buffers within the portfolio
- Identify, represent and use dependencies and synergies between projects
- The usage of appropriate project management tools
- Management of economics factors and value contributions from projects
- Allocation of strategic budgets to the project portfolio in alignment with corporate goals
- Ensure integrated planning and reporting from the client perspective
- Ongoing monitoring of projects from the client perspective
- Controlling of the project portfolio through standardized instruments of reporting and measurement of project costs and project progress
- Usage of adequate resources (utilization and demand)
- Consideration of different and sometimes conflicting interests
- Implementation of cross-project and quality- and project management tasks
- Ongoing cross-project information and knowledge management
- Implementation of corporate strategies by suitable projects
- Assessment, approval, rejection and to arrange a proper order of project requests
- Escalation and evaluation unit for approved projects
- Interface between project and management team
- Definitions of bodies, roles and responsibilities to ensure governance in projects
Our offering:
We support companies in the introduction, adaptation and implementation of their portfolio management
Procedure examples:
- Analysis of the proposed project planning and integration into the corporate context and complexity and risk assessments of project proposals
- Analysis, evaluation or implementation of methods, processes and project management tools and templates for the implementation of projects
- Analysis, evaluation or introduction of multi-project reporting
- Analysis, evaluation or implementation of a PMO (Project Management Office)
- Analysis, evaluation or establishment of a resource management
- Analysis, evaluation or implementation of quality and risk management standards in projects
- Professionalization of the portfolio managements (in terms of ongoing adjustments and improvements)
How can we help you? Depending on the situation in the form of consulting, interim management, executive coaching and trainings.
Project examples:
- Consulting: Ongoing analysis and evaluation of projects with crisis character. Develop policy recommendations for stakeholder and project management to solve problems
- Consulting: Analysis and evaluation of project ideas in the corporate context. Development of recommendations for project synergies to avoid redundancies
- Consulting: Analysis and evaluation of the (continuous) planning and reporting of projects. Develop recommendations for efficient planning and reporting
- Consulting: Analysis and evaluation of risks and quality management of ongoing multi-projects. Develop recommendations for avoiding deviations of aspired project objectives
- Consulting: Analysis, evaluation or introduction for central monitoring of project budgets and resources and targeted adjustments. Changes in the schedule and or cost and resource of an individual project (may) induce the need for changes in the planning of other projects
- Executive Coaching: Coaching Management Team, coaching project in different phases of projects in the evaluation of projects or the deriving and achievement of project objectives
- Interim management: Managing a PMO (Project Management Office, Head of multi-project management)
- Training: Team development: Including moderated team development processes; Role definition, rules of cooperation, motivation, support in professionalization of team processes